How To Set Up The QuickBooks Workforce

Employers can now share online paycheck information with their employees more easily thanks to Intuit QuickBooks’ Workforce service. By turning on QuickBooks Workforce, you can give your employees control over when and how they want to review their W-2 forms and pay stubs. As we know, we use to set up the QuickBooks workforce tool for many purposes employees can print their W-2 forms, and when a bill shows an unpaid error in QuickBooks and QuickBooks error PS060.

The QuickBooks Workforce online portal’s ins and outs, how to quickly set up the service so that you and your employees can use it, and the most frequently asked questions about using it will all be covered in this article.


Employees can access and print their W-2 forms and pay stubs online using the QuickBooks Workforce tool. Employees can receive notifications of their most recent paychecks after payroll is processed once employers have set up their staff in QuickBooks Workforce. Since Workforce integrates with the current payroll service used by your business, your employees can view their payments online at any time.

Your employees will have 24/7 access to their pay stubs and all necessary tax information with QuickBooks Workforce, which used to be a feature of Intuit’s ViewMyPaycheck service.

Though it has maintained the same capabilities and is still functionally the same, Intuit has since moved ViewMyCheck’s features to its Workforce service. When logged into Workforce or given permission to use the service by their employer, employees can still access their pay history and W-2s, just like they could with ViewMyPaycheck.


Through a self-service portal, QuickBooks Workforce streamlines the process by which employees can securely access and review their paychecks online. The workforce is a web-based solution that can be used with any QuickBooks 2009 or later version from Intuit, so there is no additional charge to activate it.

Employees who already use Intuit’s payroll and accounting services can simply use their QuickBooks credentials to log in and begin using QuickBooks Workforce, once they’ve been invited by their employer. After asking Intuit for Workforce signup, they can also decide to create a completely new account.

Employers can easily turn on the Workforce service through QuickBooks Desktop’s Payroll Cloud Services window because Workforce is integrated with Intuit’s desktop version of QuickBooks. Your employees can be invited to use the Workforce service or informed that they can now log in using their current Intuit QuickBooks credentials once your update has been approved in QuickBooks.

Additionally, QuickBooks Online Payroll enables employers to invite workers to sign up for Workforce. Employers can invite workers to start adding and updating their personal information in Workforce in all versions of QuickBooks Online Payroll, and employees can get access to Workforce.


The cost of QuickBooks Workforce is 0. The QuickBooks Workforce feature can be enabled by current users of QuickBooks Desktop or QuickBooks Online at no additional cost to them or their active Intuit QuickBooks subscription plan. Users don’t have to pay any installation or signup fees to use Workforce because it is a pre-loaded feature that is already included in QuickBooks Desktop and QuickBooks Online Payroll.


It’s easy and only involves a few steps to set up QuickBooks Workforce for you and your employees. Once they have access to the Workforce service, your employees can easily review their pay stubs and W-2s on their own whenever they need to.

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